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It is no shock that your customers want to resolve their concerns for the first time. However, you may be surprised that Automatic Call Distribution (ACD) helps you do this. You probably already have access to this popular call center feature to make it work. If you have a corporate phone system, it can distribute calls intelligently.

Customers don’t want to wait too long or call more than they need to. Not your call center representatives, and especially not your customers.

To do this, configure your ACD software to route calls according to your business and customer needs. Then, when combined with other phone system features, it enhances the customer experience at no extra charge.

Here’s how Automatic Call Distribution works, the types of call forwarding, and the best ways to improve your caller experience.

What is an automated call distribution system?

ACD is a system used by call centers to distribute incoming calls and direct them to individual extensions or groups. 

Now you can  easily distribute calls based on caller ID, hours of operation, support level, and IVR options with ACD. As a result, incoming calls reach the right agent or department without dialing a separate phone number.

Everyone wins if they get to the right agent in the shortest time possible.

How does Automatic Call Distribution (ACD) work?

ACD works by considering the details of an incoming call and deciding where to route it. 

The below mentioned distribution methods determine which calls an agent receives. In addition, ACD monitors the availability of customer service representatives as they log in and out during the day. Other criteria include the languages ​​your agents speak, skills, and time.

Step 1: The purpose of the call

Determining the nature of an incoming call is essential. The IVR can provide callers with options to show why they are calling. Alternatively, the [DNIS] Dialed Number Identification Service can also help you determine the purpose of the call, as it is the reverse caller ID for call centers.

Step 2: Queue management

The second step is to put the phone calls in the correct order, waiting for the agent to arrive. If the agents do not answer the calls, no call queue is required. Therefore, ACD also monitors call waiting. The automatic call distribution system determines the order of call queues based on the following factors:

  • Agent status
  • Call waiting time
  • Call type
  • Client’s information

Step 3: Connect the calls.

The final step in the ACD routing process is managing and ending calls. Not everyone wants to wait to reach a living agent. A virtual phone system can provide a callback option by storing your location in a queue but letting them do other tasks. ACD is also working to document all of these steps and call logs for further analysis.

Although configuring the ACD algorithm sounds scary, setting up ACD is easy. You can customize your routing strategy to suit your business needs.

One example of a routing strategy is the properties of the available agents. This business PBX feature is not only for incoming calls, but is also great for internal calls. This takes into account the state of human computer telephony integration (CTI), which is called whether it is on hold, paused, ready and ready to receive more calls.

The hosted contact center directs your calls according to the rules and criteria you set. Next, we’ll cover the call forwarding options you can use with ACD.

This form of automation depends on your business needs and the capabilities of your call center software provider. To know the best routing strategy, you need to know which metrics are most important to your business.

How does ACD improve the caller experience?

Speed is important for customers. Two-thirds of consumers wait only up to two minutes. In a multi-channel world, it is crucial to provide a unified experience across all communications.

Optimizing your incoming call routing will have a huge impact on your customer experience.

  • Shorter waiting times
  • Less unwanted callbacks
  • Enhanced resolution
  • Reliable data tracking in CRM
  • Positive word of mouth on social media

ACD connects customers to the right agent for the job. This purpose of the call center increases the capabilities of the agent. Deep CRM integration reduces the need for people to repeat or call more than necessary.

How do I get an automatic call divider?

If you have a cloud phone system like Sarv, you probably have some features built into ACD. In addition, enhanced automatic call distribution has been added to selected contact center solutions.

Those who use an older PBX should start looking for compatible hardware, software, and experts to configure it. The initial price can be quite high.

Or, you can choose a ready-to-use VoIP call center solution to handle all calls by routing the calls you want. Customer service providers don’t even need landlines and you can run for weeks instead of months. This way, monthly pricing is suitable for almost all companies.

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