Video conferencing is in trend because of COVID-19, and many businesses are working remotely. However, as remote groups become increasingly popular – especially now due to the COVID-19 pandemic – virtual presentation is not only to be expected but is also fast becoming the norm in our daily working lives.
In addition to helping colleagues stay informed of big projects, virtual presentations are a useful sales tool to help you improve your profit margins. They are a key part of customer or customer engagement, whether it’s a quarterly business overview, new feature launches, or regular reporting.
Difference Between Virtual and Regular Presentation
It is tempting to think that the same rules that apply to a personal presentation also apply to virtual presentations. In fact, these two different approaches are needed to engage viewers with the presentation. Here are two main differences between virtual and regular presentations:
- Virtual Presentations are More With Distractions: Regular presentations have no distractions as the presenter is aware of what the viewers are doing. Meanwhile, in a virtual presentation, viewers are often muted (video or audio), making it much harder for presenters to understand who is interacting with the content. At any time, participants may answer a phone call, check email, browse social media, or simply perform multiple tasks for which the presenter would not be smarter.
- Virtual Presentations Offer Greater Scalability: The physical appearance of people in regular meetings makes it more engaging and interesting. Whereas in virtual meetings, you need to be more concise and make your presentation more presentable so that the audience gets stuck to the points and follows your points. Also, if a conferencing tool has audio and video issues, it makes it more difficult for the presenter to make the presentation more engaging.
Tips for Your Next Virtual Meeting
Great content, preparation, and practice in public speaking are vital factors in any presentation, but the presentation may get flopped if there are distractions for your viewers. Here are a few tips to help you minimize distractions the next time you focus on a meeting.
- Keep it limited: Long presentations make audiences bore in real-time if you present it virtually, there will be no one even to listen. So if you are planning for a virtual presentation, keep it straightforward and concise. Even if you are committed to a more extended presentation like a webinar, staying focused, and not meandering is critical.
- Test your Equipment Before Starting: Before any virtual presentation, it is essential to check all the equipment is working fine. From checking the mic to the video quality, this is what matters in virtual presentations. This is an inconvenient experience for both the host and the audience, and fortunately, it is very easy to avoid.
- Only Open Your Presentation: Before sharing the screen, make sure the content you want to play is ready. The first moments of the presentation are critical to connecting with the audience. No one likes to watch a speaker scramble nervously to find their presentation on a cluttered desktop or, worse, inadvertently share sensitive or personal information displayed on the other side of the application.
- Ask Your Audience to Mute the Mic: It is vital to mute the mic if you are not presenting as the presenter might get distracted. So for having an engaged and interesting presentation, it is important if your participants mute their microphones before starting until you are ready for questions and answers. If you are a host, you can easily mute if they’re not able to in some video conferencing tools.
End of Presentation?
Great news, if you crushed the presentation. So what do you do now? The best presenters will not stop when he is done with his presentation; instead, they will evaluate the performance or ask colleagues for feedback to see how well you did and whether you achieved your goal or if they have any doubts. In addition, here are some ways to ensure that the presentation affects business.
- Share the Recorded Copy Link: Depending on the content or the information, some people would like to rewatch it again. A few of the video conferencing tools lets you record everything and gives you this feature to share the recorded data. You only have to share the link with the participants for easy access.
- Follow Up Meeting: One you have completed sharing your information, now it is time to take follow-up. This way, you can understand how much your teammates have implemented in the project and what else can be added and shared. You can always move your project ahead.
Your next virtual presentation doesn’t work for one thing: for engaging your audience. You have excellent presentation skills and great content, but distractions are your biggest enemy. By implementing the ideas discussed above, you can get rid of these distractions to help you focus on making the most of your presentations.